How to update your email signature in gmail

You can customize the email signature that appears automatically at the bottom of every email you send.

Table of Contents Show

Need more help?
How to create an email signature in Gmail : step by step (with captures)
Windows or Mac
Why is my signature not showing up in the Gmail app
How to add an image to a Gmail signature
How to add an HTML signature to Gmail
Can I add an HTML signature on the Gmail app
How to change a signature in Gmail
Examples of email signatures in Gmail
How do I change my email signature?
Why can't I change Gmail signature?
How do I change my signature?
How do I auto populate my signature in Gmail?

Go to Settings
> Mail, then tap Signature (below Composing).
Tap the text field, then edit your signature.
You can only use text in your Mail signatures.

Tip: If you have more than one email account, tap Per Account to set a different signature for each account.

You can choose a signature to automatically add to messages you send.

In the Mail app
on your Mac, choose Mail > Settings, then click Signatures.
Select an account in the left column.
Click the Choose Signature pop-up menu, then choose a signature.
If you have more than one signature for an account, Mail can automatically alternate between them — choose At Random or In Sequential Order from the pop-up menu.

If you want to stop having a signature automatically added to your messages, click the Choose Signature pop-up menu, then choose None.

Note: A signature isn’t automatically added to messages you send from a unique, random address created with Hide My Email.

Change an email signature

Outlook for Microsoft 365 Outlook 2021 Outlook 2019 Outlook 2016 Outlook 2013 More...Less

Whether it’s a new job title (congratulations!) or a phone number change, make sure you keep your email message signature up-to-date.

Click File > Options > Mail > Signatures.
Click the signature you want to edit, and then make your changes in the Edit signature box.
When you're done, select Save > OK.

For more information about email signatures or if you haven’t created one yet, see Add a signature to messages.

Need more help?

Adding a signature in Gmail is a great way to personalize your emails and make them more professional. Here's how to do it:

Log in to your Gmail account and click on the gear icon in the top right corner.
Select "See all settings" from the drop-down menu.
Scroll down to the "Signature" section and enter your desired signature into the text box. The “Signature” section is in the “General” tab of Settings.
If you want your signature to appear only on certain types of messages (such as new messages or replies/forwards), navigate under “Signature defaults” and make your selection.
Once you're happy with your signature, scroll down to the bottom of the page and click "Save Changes."
And that's it! You've now successfully added a signature to your Gmail account.

Table of contents

Create an email signature in Gmail: step by step
Add a signature in the Gmail app
Add an image to an email signature
Set an HTML signature in Gmail
Change a Gmail signature after creation
Examples of email signatures in Gmail

How to create an email signature in Gmail : step by step (with captures)

Windows or Mac

Open Gmail in your browser (we're using Chrome for this example) by typing “mail.google.com” in the address bar.
Click the gear icon in the top right-hand corner and select “See all settings” from the drop-down menu.
In the “General” tab, scroll down to find the ”Signature” section.
Click on “+ Create New”, insert the internal name of your signature then select “Create.”
Type your signature into the box provided or paste it directly from HubSpot’s Email Signature Generator. You can use basic HTML formatting here, such as bold or italics.
Once you're happy with your signature, choose when you want it to appear by navigating to “Signature Defaults.” Use the dropdown menus under “FOR NEW EMAILS USE” and “ON REPLY/FORWARD USE” then select your signature or “No signature”.
Scroll to the bottom of the page and click ”Save Changes.”
That's it! Your signature will now be automatically inserted to the end of any emails you send from Gmail.

If you're using Gmail, you can use HubSpot's Email Signature Generator to create a signature.

Adding a custom email signature in the Gmail app on your iPhone or Android device is a quick way to personalize your messages and let people know who you are. Here's how to do it:

Open the Gmail app and go to the Settings menu.
Tap on the “Settings” tab.
Scroll down to the “Mobile signature” section and tap on it.
Enter your signature in the box provided.
When you're finished, tap on ”OK”.
Once done, it’s important to make sure that your mobile signature is not too long.

Why is my signature not showing up in the Gmail app

If your signature isn't showing up in the Gmail app on iPhone, make sure that you've turned on the “Show signature” option in the Settings menu. To turn off the signature, tap again on “Show signature.”

How to add an image to a Gmail signature

Adding an image to your email signature, like a logo or a picture, can personalize your messages and make a lasting impression on your recipients. Here's how to do it:

In the text area of your signature, click on the "Insert Image" button.
Click on “Upload” then “Select a file from your device”, then find the image you want to use from your computer. If you already have the URL of the image, you can select “Web Address (URL)” or link into your Google Drive with the “My Drive” tab.
Once you're happy with your signature, click "Save Changes" at the bottom of the page.

And that's it! Now every time you compose a new message, your signature will automatically include the image you selected.

How to add an HTML signature to Gmail

While Gmail does not have a built-in feature for creating HTML signatures, there are a few workarounds that will allow you to add one.

Put your signature code in an HTMLfile using Windows notepad, Apple TextEdit, or Sublime Text.
Open your HTML file in your browser (currently using Google Chrome)
Once displayed, select the entire signature with your mouse cursor and select “Copy” after a right-click or Ctrl-C/Cmd-C
To add your signature to Gmail, go to Settings. Click Signature and paste in your copied signature by selecting “Paste” after a right-click or Ctrl-V/Cmd-V. Be sure to save your changes when you're done.

That's all you need to do to add an HTML signature to Gmail! You can easily create an eye-catching signature that will make your messages stand out.

Can I add an HTML signature on the Gmail app

No. If you're using the Gmail mobile app, you'll need to use a different method. You can only add text via the mobile signature.

How to change a signature in Gmail

If you want to edit your email signature in Gmail, the steps are similar:

Log into your Gmail account and click on the gear icon in the top right-hand corner.
Select ”See all settings” from the drop-down menu.
Scroll down to the ”Signature” section and make your changes.
Scroll to the bottom of the page and click ”Save Changes.”

And that's it! Now your email signature will be updated every time you compose a new message.

If you're using Gmail, you can use HubSpot's Email Signature Generator to create a signature.

Examples of email signatures in Gmail

Email signatures in Gmail can be very specific. They can include images, links, and even more. Here are some examples of signatures in Gmail:

A basic signature with your name, title, and contact information
A signature with an image
A signature with a link

How do I change my email signature?

Creating a signature in Outlook for Android Tap on your account and then tap Signature. Enter the text and links you want to use as your signature and tap Done. Your signature will now appear at the bottom of all outgoing emails from Outlook on your Android device!